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Top 10 Advanced PowerPoint 2016 Tips and Tricks

Top 10 Advanced PowerPoint 2016 Tips and Tricks


This is the Top 10 Advanced PowerPoint
2016 Tips & Tricks. As a follow-up from the Top 20 PowerPoint 2016 Tips and
Tricks video here’s some additional advanced features. If you missed the
original top 20 follow the link at the end of this video or click on the link
in the description below. Number 1- Add-ins. The Microsoft Store
contains a number of add-ins that you can use in PowerPoint. To get there go to
the Insert tab and click on Add-ins, choose my add-ins, and go to the office
Store. Now I like to start with the best apps of the year. This will give you an
idea of some of the great choices you have available. For example, you can pick
this comic character. Just click Add to add that app. It adds an icon on to your
PowerPoint page and now when you click on it this one in particular gives you
the ability to select a cartoon character and insert them into your page. There’s
other apps available. You can choose stock pickers, weather information, images and a host of other options. Some of these charge you a fee and some of them
are free. So take a look at the list and see if you like any. It makes it very handy
to add additional information into your PowerPoint slides. Number 2 – Design
Ideas. You can use Design Ideas to make your presentation look more professional.
Take a boring slide like this, click on the Design tab, and turn Design Ideas on.
This gives you a list of selections to make that look better. Now if you want to
make it even more professional add a photo. Without even placing it on the
page at any particular location you can now choose from a very
professional-looking slide. That’s Design Ideas. Number 3 – Skype for Business. If
you use Office 365 with Skype for Business there’s an added feature for
PowerPoint presentations. Normally when you come into the Share your Desktop
option, you can choose this, and share whatever you have on your screen so
other people can use it and a PowerPoint can be done that way. However, there is an option to share PowerPoint files directly. Select a file and it uploads it
to the cloud making it available for other users directly. Once that’s loaded
you can scroll through your slides one at a time and present. You can also click
on the annotation option here and mark things on your screen at the same time
that other people can see what you’re doing. It’s just a better method to share
files through PowerPoint in Skype for Business, especially effective if you
have a large media file that’s attached to your PowerPoint. That way you don’t
have to wait and it’s not as choppy trying to display that. I do have a video
of how to make this work with large media files and I’ll share that link at
the end of the video. Number 4 – Screen Recording. PowerPoint has an option available so that you can record your screen and add it into your
presentation. You just have to click on the Insert tab, look for the Media
section, and choose Screen Recording. This gives you a menu where you can select an area of the screen that you want to record and you click the record button.
It counts down and lets you begin. “this is my recording”. When you’re done you can pause, restart, and then you just close that window, and it inserts the file into
your PowerPoint presentation. Now you can move this around, drop it into any
particular slide that you want, and it will be available on that page when
you’re presenting. Now one more step you may want to do is to right-click on this
and choose Start and set it to start automatically. That way when you come to this page it automatically triggers your recording. Number 5 – Templates.
PowerPoint gives you a number of predefined templates that you can create
presentations from, but what if you want to create your own template? All you have to do is go to the View tab on a blank presentation and select the slide master.
Scroll to the top of this list to get to the master title sheet. From here you can
set your theme. pick different color schemes that you would like to use, even
change the font, and add background styles and other features that you might
want, and when you have that dialed in to a template the way you would like it to
be made, go to File, Save As, pick This PC, and in this list pull down the menu and
change this to a PowerPoint template file. Give it a name and save it. Now if
we close this and we’re creating a new PowerPoint presentation, in the list pick
Personal and it will give you the template you just created. When you click on that, click Create, then it gives you the option to
create a presentation from your template. When you create new slides all the
predefined standard templates are available but under your scheme of
colors and fonts and background. And that’s how you create a template. Number 6 – Animate Images. Here’s a simple trick to give motion to an image. Just insert a
picture, shrink that down, and let’s say we want this to move from this side over
to this side. Click on the image, go to Animation. In the pulldown menu here go
to the bottom and select Custom Path. Click in the middle and draw a line
straight across the page and then double click at the end and there you have your
motion. Now if you click this button again and edit the settings here you can
get rid of the smooth start and smooth end. Go to timing, choose With Previous,
and change the timeline to 20 seconds, and repeat it until the end of the slide.
Hit OK. Now you have slow-motion movement of that graphic. Now you can get very
complex with this, add multiple images, change the directions, group images
together, and do all kinds of animation on them, but this just gives you a quick
look at some of the capabilities you can do in a PowerPoint presentation. Number 7 – Translate. If you’re giving a PowerPoint
presentation and you deal with multiple languages, one thing you can do is add
multiple language text to your presentation. A tool that’s useful to
help you with that is the Translator. If you go to the Review tab, click on
Translate. It brings up the translator and ask you to select text from the
document. If I select this text right here in English it detects it as English
and allows me to select from a list of other languages to translate that. So, if
I want to pick German for example this is the German version of that text. I can
click somewhere else and hit Insert and now I have another language version of
that same text. You may want to add those things in different sections of your
PowerPoint presentation so that it works for both English and German and you can
easily do this translation within your PowerPoint environment. Number 8 – Selection Pane. The Selection Pane allows you to manage the layering around
objects. So, in this example, I have four shapes overlapping. If you go to the Home tab and click on Arrange you can select the Selection Pane at the bottom. In the
list it shows all of the objects that I’ve placed on the page in the order of
the layer with the triangle on top, oval underneath that, the first rectangle and
the second rectangle underneath that. You can turn on and off these different
layers just by clicking this eye symbol, and you can also take an object and move
it behind the others or in front of the other ones. If you click on one you can
change the name. This allows you to control the layering and the moving of
objects around the page. Number 9 – Link to Excel.
There’s two simple methods to link an Excel file into a PowerPoint document.
Let’s say you have this chart that’s represented from this data set and you
can see this bar up here is at 1500. If you click on that chart and do a Ctrl-C
to copy and then go over to your PowerPoint and Ctrl-V to paste, you can
see my charts there with that 1500 in that first column. Down here in the
corner make sure that you select one of the paste options that has the chain
which stands for linked data. As long as you pick one of those it will link this
data back to your original spreadsheet. So, if I go back to my spreadsheet and I
change this first number to 500 it updates it here. You have to save that
spreadsheet. When you come back to PowerPoint it shows the updates. Second method is if you want to create a button and open
your Excel spreadsheet you can go to the Home tab, create your button, give it a
name, and now click on that button that you’re creating, change the link to point
to your Excel file. Now when you’re in Show Mode and you click on this it will
open the spreadsheet as long as that spreadsheet is saved in the same location. So there’s two methods you can use to link live data from Excel to PowerPoint.
Number 10 – Instant Slideshow. Want to create an instant slideshow? All you have
to do is come up here to Insert, pick Photo Album, pick File/Disk, and select
the photos that you want to include. Hit the Insert. In this list you can change
some of the formatting or you can just keep it to simple fit to slide. When
you’re done hit Create. It opens up a new PowerPoint presentation and it creates a
photo album so that you can do a slideshow of all your photos. It’s that
simple and if you want to take it one step further you can go over to your
Design Ideas and choose a different lead photo album intro. That’s it.
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61 thoughts on “Top 10 Advanced PowerPoint 2016 Tips and Tricks

  1. Thanks for your great tips! Re: Tip # 2…When you use photos in Design Ideas, sometimes the designs cut the photos off in ways that I'd like to change (eg the 3rd design down with your owl photo). How can I choose a Design, and then alter the photos so they're not zoomed in so much, or cut off in ways what I don't like? thank you in advance for your help! 🙂

  2. More than anything, I am 100% stymied at learning how to wrap text around an inserted/pasted photo…. any help you can give would be greatly appreciated. TY.

  3. I don't seem to find screen recording on my toolbar. Is there another way I could get it? or a version of PPT that doesn't have it? Thank you! very useful!

  4. I doesn't have design ideas option in design ribbon. Plz give me solution. I have latest version powerpoint 2016.

  5. Great video! Easy to follow, excellent tips and I learnt a lot. Gave it a thumbs up and am now a subscriber 🙂

  6. #11: Streaming: Hyperlinking anything directly to any online PowerPoint file path'll let you stream it! I made my own free PowerPoint Game Streaming service! Check it out here! (It won't work if Google Chrome's ever been installed on your machine though.) [If you have Chrome now, switching to FireFox, doing a factory repair of PowerPoint, and reapplying your settings should make it work!] It's even got TV, relaxation, music, and news platforms; and its own official parental rating system! https://gamejolt.com/games/jadeshop/273588

  7. It is very helpful! Thank you! Very excited!
    I thought I know enough to create my presentations looks high stylish and presentable, now I see I have to learn more helpful tips 😁👍

  8. A small suggestion @ 3:28 In case if you don't have Skype for business but if you want to share the ppt online with your colleagues, In file menu-> Share -> Present Video Online. It allows you to upload the ppt to cloud and gives you a link to share it to others. Suggestions are welcome!! 🙂

  9. This is one of the best tutorial videos I've ever seen. The tips were so simple to understand and do. You've helped us find a way to make great presentations with less effort. Thank you

  10. Excellent video, many thanks. The "add-ins" is the one I find most useful….. Not sure what I would use #6 Animate Images for though. It seems to be one of those annoying Powerpoint functions that can be easily overused, or used in the wrong way. Someone correct me if I'm wrong though 🙂

  11. An excellent informative video thanks. I will be showing it to my students so they can learn from it too.

  12. This is very helpful! In my 6 years of using powerpoint one tip that I only know is the second method of linking an excel sheet to the ppt. Thank you so much sir!

  13. great tips but i have one question i do not have the design idea bar in my Office how i can get it ?

  14. Extremely helpful video, especially #5 Templates – I'm just about to create a whole load of Powerpoint videos and that one tip is very valuable, thank you for sharing. I like your style of presentation too…vary calming and assured, it's a shame my old school teachers weren't like that!

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